Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves a juggling act of various demands upon a person relating to work, social life, family, hobbies, personal interests and commitments with the finiteness of time.
If you feel you manage you manage your time well signify(smiles). Most times we say there is never enough time to do all we need to do but we forget that there are some who maximizes the same 24 hrs we all have. Now,what is the secret behind this effectiveness?
Good time management lets you work smarter – not harder – so you get more done in less time.You should know that been busy is not the same as being effective or productive. So also lack of time management does the following:
2.Makes you lose control of your life.
3.You churn out poor quality of work.
4.Gives you a poor professional reputation and a stalled career.
5.Increase stress levels.
Here are few Time Management Skills that leads to effectiveness:
1.Organization: Have your things arranged e.g your hardcopy and softcopy documents should have a file. .Schedule your work (online and offline),Use calenders,write down deadlines for project,choose days that are suitable for some tasks e.g
2.Prioritization:This help you sort activities:the important from the unimportant,the sensitive from the insensitive e.t.c.
A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, C and D—hence the name. Activities are ranked by these general criteria:
A – Tasks that are perceived as being urgent and important,
B – Tasks that are important but not urgent,
C – Tasks that are unimportant but urgent,
D – Tasks that are unimportant and not urgent.
A- e.g. assignment at work that its deadline is here already, attending to your crying infant(work from home moms kudos)
C- incoming phone calls
D- distractions, e.t.c.
You have to take charge of your life by prioritizing your activities. Ask yourself ,’Whats my priority here?
3.Goal-setting:Set Long term and short term goals with action plans and deadlines.(You remember the SMART principle)
4.Communication: Communicate your plans,schedule,priorities etc to those around you for support cooperation and sometimes help.
You may let those around you know what you do or will be doing at a particular time so they may not distract you when it’s time .You might have some helping hands with some house chores for example as a result of effectively communicating your time management plan.
5.Planning:Plan each day before you step into it.It saves you from running around.It saves you from ‘headaches’.Have a TO-DO list on a book or your device and tick the activities you’ve done .You will clearly see your progress and feel rewarded by doing this.PLAN AHEAD! Have a weekly ,monthly,quarterly,yearly … plan too
6.Delegation:Have things that can be done by others done by them.
7.Stress management:In between your activities take a break,reward yourself with a drink or snack(watch your calories),meditate,listen to music…Do something refreshing,you are not a machine.
We will continue next week with TIME SAPPING& COUNTER PRODUCTIVE ACTIVITIES. Please Like,comment and share this article.